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[Sharefile] How Synchronize Files


System Requirements

Sync for Windows supports the following platforms:

  • Windows 10
  • Windows 8
  • Windows 8.1
  • Windows 7

Sync for Windows v 3.13 or later requires Microsoft .NET Framework 4.5.2. Click here for information on How to Update Your .NET Framework. When attempting to install Sync for Windows v 3.13 or later on a machine with an unsupported version of the .NET Framework, the installer will upgrade .NET as needed.

Note: Previous versions of Sync (v3.12 or earlier) only require Microsoft .NET Framework 4.0. For the most reliable and supported experience, ShareFile recommends utilizing the latest versions of our products.


User and Account Requirements

To use the sync tool:

  • You must be an Employee User on a ShareFile account.
  • You must have Upload and Download permissions on the folder you are syncing to.
  • In order to avoid problems related to duplicate files, ShareFile asks that Sync only be used on accounts with File Versioning enabled.
  • ShareFile highly recommends that users have the Delete permission on folders that are being synced to. Otherwise, deleting to your local Recycle Bin will not impact file storage on the account.
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Install Sync for Windows

ShareFile Sync for Windows can be downloaded from the Apps section of your ShareFile account. Download and run the installation file.

If your email is associated with more than one ShareFile account, you will be prompted to select the account you wish to link from a list.


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The default sync location is C:\Users\username\ShareFile. This cannot be changed.

This tool can only sync to a fixed local drive. You will not be able to sync a network or removable drive.

Next, you may select folders you would like to sync. Use the Folder Tree to check the folders you wish to sync, then click the Next button.


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Note: When selecting folders to sync, a checkmark indicates the folder and its contents will be synced, including subfolders. A filled-in square indicates that only specific subfolders will be sync. These subfolders will appear as if they are on the same level as the parent folder, since you have not synced the rest of that parent folder's contents.

Selective Sync

To manage which folders from your ShareFile account you wish to sync after installation is complete, right-click the ShareFile Sync icon in your taskbar and click Preferences in the options menu.


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Under the Synced Folders tab, use the checkboxes to designate which folders to sync. Click Apply to save your changes.

Note: Removing a folder from your list of synced items will move that content to your computer's Recycle Bin.


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Available Localization
English, German, French, Spanish, Russian, Dutch, Portuguese, Japanese, Korean and Simplified Chinese.

Expiration Policy

To modify the default Expiration Policy for files sent with the Windows context menu, right-click the ShareFile Sync icon in your taskbar and click Preferences in the options menu.

Under the Settings tab, use the drop-down menu under Link Options to adjust your settings. You can also choose to "Always link to the latest version of a file", which is useful when working on an account with the File Versioning feature enabled. Click Apply to save your changes.


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Roaming Profiles

When a folder that is synchronized by ShareFile Sync is also synced to a Windows roaming profile, the two sync operations can cause conflicts. For this reason, it is recommended that the ShareFile folder not be synchronized to a user’s roaming profile.

For more information on ShareFile Sync and Roaming Profiles, please refer to this article.


Configure a Proxy Server

By default, proxy settings configured for Internet Explorer are used for ShareFile app releases. If needed, you can configure the sync tool to work with your proxy setup. Right-click the ShareFile Sync icon in your taskbar and click Preferences in the options menu. Under Settings, click Configure Proxy.


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  • The proxy configuration can be found at HKEY_CURRENT_USER\Software\Citrix\ShareFile\ProxyConfig.
  • If using a 32-bit app on a 64-bit OS, proxy configuration can be found at HKEY_CURRENT_USER\Software\Wow6432Node\Citrix\ShareFile\ProxyConfig.
  • Local machine location: HKEY_LOCAL_MACHINE\Software\Citrix\ShareFile\ProxyConfg

HKCU settings take precedence over HKLM settings. 


  • If a registry key is not present, the proxy configuration uses the default value. By default, only the UseIESettings key is enabled.
  • For keys with a type of REG_DWORD, the value “0” disables the setting and the value “1” enables the setting.
  • You do not need to create keys with a type of REG_MULTI_SZ if there are no values for them.
  • The ProxyUser and ProxyPwd settings are protected by encryption. You must set them from the Configure Proxy dialog box per user.



Admin Installation

Custom configuration for IT Managers (Push Installation)

Click here to view the ShareFile downloads page.

At the above link, you may download 32-bit or 64-bit MSI versions of the ShareFile Sync for Windows tool for push installation.


Configure Through Group Policy

ShareFile Sync 3.3 and later includes a new Policy Definitions template to manage via Group Policy. Before importing the new templates, you must remove "ShareFileOn-demand.admx" and "ShareFileOn-demand.adml" from the C:\Windows\PolicyDefintions and C:\Windows\PolicyDefinitions\en0US folders on the machine where Group Policy is managed. Click here to download the policy definitions. Please use the templates instead of individual registry keys.

  1. The ADMX file must be placed in the C:\Windows\PolicyDefinitions folder, and the ADML file must be place in the C:\Windows\PolicyDefinitions\en-US folder on an Admin machine or the Domain Controller.
  2. Once the ADMX and ADML files have been appropriately placed, the policy options listed above will populate in the Group Policy Editor under User Configuration - Administrative Templates - ShareFile - Enterprise Sync.
  3. Once the above entries have been updated in the Group Policy Editor, the corresponding registry keys will be created under HKCU\Software\Policies\Citrix\ShareFile\EnterpriseSync\

The following settings are available, and can be configured independently of each other:

Setting Purpose
Account  Your account, ex:
Allow Passthrough Folders This policy enables ShareFile to create folders that a user does not have download permission to, in order to sync the contents of their subfolders a user may have permission to.
Authentication type ShareFile authentication, SAML Forms / XenMobile, Integrated Windows
Custom Shared Key Specify an override key that will enable Sync per user if it has been disabled for the account
Excluded File Extensions  Exclude file types from Sync. E.g, .mov, .exe, etc.
Hide Folder Selection  Skips the folder selection screen that is displayed during Sync configuration
Hide Quick Tour  Skips the brief tutorial displayed during Sync configuration
Local Sync Folder  The folder to Sync ShareFile data. E.g. %userprofile%\ShareFile
Enforce Local Sync Folder  Prevents users from changing the Local Sync Folder specified in policy
Force all Personal Folders to sync Enable this policy and check the option if you would like to force all Personal Folders to sync
SAML Identity Provider This policy specifies a preferred SAML provider to authenticate against instead of the default provider configured in the ShareFile account.
Shared Folder IDs  Preselect Shared Folders based on the folder ID


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Exclude File Types from Sync

ShareFile automatically prevents the following file types from being synced: .pst , .jit_temp, .tmp, and various file extensions related to ransomware.

To add or remove a file type on the exclusion list, navigate to Program Files\Citrix\ShareFile\Sync\ShareFileSync.exe.config and edit the file with Notepad.


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Customizing sync access

Support for selective enablement of the sync tool allows you to limit access to specified users, typically those with managed or corporate devices. This setting may be configured through the Group Policy Templates provided in the previous section of this article. To use this feature with a ShareFile account that has the sync tool access set to Disabled, you must specify a custom key that is generated by your ShareFile administrator. Only Enterprise accounts will be able to utilize the Generate Key option. ShareFile administrators can set this key by clicking Admin in the top navigation bar of their ShareFile account and navigating to the Power Tools menu.

Under Sync, administrators can select Disabled to enter a custom 256-bit key.

ShareFile recommends applying this Key via the Group Policy Editor.

To enter this key manually, without the use of the templates:

  1. At HKEY_CURRENT_USER\Software\Policies\Citrix\ShareFile\EnterpriseSync, edit or create the entry "CustomSharedKey" (REG_SZ type)
  2. Double-click the entry. Set the value to the key ID generated in the web app.


Unlink an Account

To unlink your account from the ShareFile Sync app, the Unlink Account option may be found in Control Panel - System and Security. Depending on your version of Windows, this menu may look a bit different. 

For Windows 7 users, you may need to adjust the "View by" setting to better locate the System and Security category.

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For Windows 10 users, navigate to Control Panel > System and Security and look toward the bottom.


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Use this option if you want to log in as a different user, but keep in mind that data may be merged to the local sync location when signing in for the first time. ShareFile recommends backing up your synced data locally before signing in as a new user.

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Uninstall Sync for Windows

ShareFile recommends these steps for advanced users only.

If you have a significantly large amount of data stored with your ShareFile Sync for Windows app, please consult your ShareFile Administrator prior to completely uninstalling the app. Please take steps to back up all data stored with ShareFile Sync for Windows prior to attempting a reinstallation.

  1. In the Windows Notification Center of the Task Tray, right-click the green ShareFile Sync Icon and select Exit.
  2. Completely close the SyncEngine process.
    1. Open Windows Task Manager
    2. Under the Processess tab, choose ShareFileSync.exe and click End Process.
    3. If a second ShareFileSync process is listed, also end that process.
    4. The Process should have ended when exiting the app, but check to make sure it is not running.
  3. Delete the Configuration file.
    1. Access the Windows Run dialogue box.
    2. Type %appdata% and press Enter.
    3. Navigate to C:\Users\YOUR-USERNAME\AppData\Roaming\ShareFile\SyncEngine and delete the sfconfig.db file.
  4. Open Control Panel and navigate to the Installed Programs list. Select Citrix ShareFile Sync and uninstall it.
  5. Delete any existing Sync Registry Keys.
    1. Open Regedit.exe and remove \\HKCU\Software\Citrix\ShareFile\Sync
  6. Delete or move the old ShareFile folder
    1. If you need to save the files locally, please move the files to a new Folder. Renaming the folder does not break the relationship between Sync and the folder.
    2. If you perform Step 1 of this section, you may reinstall Sync and pause the tool immediately after login, then move the data back into the Sync folder before the duplicate jobs are processed.

Error During Uninstall - Cannot Uninstall

In the event that you are unable to uninstall Sync from the Programs and Features menu, ShareFile recommends using a Microsoft Uninstallation Utility tool. Click here to view or download the tool.

  1. Download and run the Microsoft utility linked above
  2. When prompted to select the app you wish to uninstall, select the ShareFile Sync app.
  3. This will uninstall the app and remove any corrupted registry keys that may exist on your system.
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